Daily Approvals

The Approval Queue is where each worker’s daily submissions get reviewed and signed off. One approval covers everything a worker turned in for a given day on a given project — their timesheet, reports, and documents — so you approve the day as a whole rather than chasing individual records. Every decision is recorded, giving you a clean trail of who approved what, and when.

Who Uses This

The Approval Queue is worked by Accounting and Admin roles (and Platform Admin), who can review, approve, and reject daily submissions. These are the roles responsible for signing off on labor before it flows into payroll and cost reporting.

Where to Find It

The Approvals queue sits under the Accounting group in the left navigation sidebar.

Working the Queue

Filter by status

Use the Pending, Approved, and Rejected tabs to focus the list. You can also narrow by project and date range to work a specific job or day.

Open a day’s submission

Select a record to review what the worker submitted for that date, including a summary of their timesheet hours.

Approve or reject

Approve the day to sign it off, or reject it with a reason so the worker knows what to fix and resubmit. Each record is one worker, one project, one date — approving it clears all of that day’s submissions at once.

Check the compliance gate

If a worker’s compliance requirements aren’t current, the system flags it before you approve. Authorized roles can override the gate when necessary; every override is written to the audit log with the reason.

An approval is atomic: it covers all of a worker’s submissions for that project and date together. This keeps sign-off simple and ensures nothing slips through un-reviewed.

Timesheets — the hours behind each day’s approval
Pay Applications — where approved labor flows into billing
Daily Reports — the field reports included in a day’s submission