Vendor Scorecard
The Vendor Scorecard gives every active vendor a single 0–100 performance score and a risk rating, computed from the work they’ve actually done in TrueGrade. It pulls together four dimensions of vendor performance so procurement and accounting can see, at a glance, which vendors are reliable and which carry risk — without maintaining a spreadsheet by hand.
Who Uses This
Vendor scores are visible to Admin, Project Manager, and Accounting roles (and Platform Admin). These are the roles making award, scheduling, and payment decisions the score is meant to inform.
Where to Find It
Vendor Scorecard sits under the Financials group in the left navigation sidebar.
How the Score Is Built
Each vendor’s overall score is the average of four components, each weighted equally at 25%:
| Component | What it measures |
|---|---|
| Bid accuracy | How close the vendor’s bids come to actual costs on the same project |
| Schedule | On-time completion rate across their subcontracts |
| Compliance reliability | Current compliance status and how soon their documents expire |
| Payment history | The share of their pay applications that were approved or paid |
The overall score maps to a risk band: 80–100 is low risk, 50–79 is medium, and 0–49 is high. A vendor with no history yet in a given dimension starts at a neutral 50 there, so new vendors aren’t unfairly penalized.
Using the Scorecard
Review the vendor list
Open Vendor Scorecard to see every active vendor with its overall score, risk rating, and the four component scores side by side.
Filter by risk
Narrow the list to a risk band to focus on the vendors that need attention — for example, everyone currently rated high risk.
Open a vendor for detail
Select a vendor to see the full breakdown: each component score, recent activity (bids, subcontracts, and payments), and project history showing contract amount versus actual cost.
Keep the underlying data current
Scores recompute automatically from live data. Keeping compliance documents up to date, recording cost actuals, and approving pay applications on time all move a vendor’s score — the scorecard is only as accurate as the records feeding it.
Every component draws on data you already maintain elsewhere in TrueGrade — bids, subcontracts, compliance records, and pay applications. There is nothing separate to enter for the scorecard; it is a rollup of your existing records.
Related
- Subcontracts — schedule performance is measured from subcontract completion dates
- Budget Reporting — the budget-vs-actual figures behind bid accuracy
- Pay Applications — the payment records behind payment history