Timesheets
A timesheet records the hours you worked on a project for a given day. You enter your clock-in and clock-out times and your unpaid break, and TrueGrade works out your total hours for you. Approved timesheets are recorded against the project and cost code for labor and cost tracking.
You’ll find timesheets in the app under Time → Timesheets.
Submitting a Timesheet
Anyone can submit a timesheet for their own hours. Submit from Time → Timesheets → New Timesheet, or straight from your phone on the job site.
Pick the project and date
Choose the Project you worked on and the Date. The date defaults to today.
Enter your times and break
| Field | Notes |
|---|---|
| Clock In * | The time you started |
| Clock Out * | The time you finished |
| Break (min) | Your unpaid meal break in minutes — this is deducted from your hours. Your company may pre-fill a standard break. |
When you tap into Clock In or Clock Out, TrueGrade may capture your location if your company uses location on time entries. See Mobile & Offline.
Check your total hours
Total hours is calculated automatically from your clock-in, clock-out, and break — you never type it by hand. It updates as you enter your times, and the server recalculates it when you save so the number is always consistent.
Add cost code and notes
- Cost Code * — the labor cost code your hours go against (for example
06100). Required to submit. - Work Classification — what kind of work it was (framing, air sealing, insulation…). Optional.
- Notes — anything worth recording about the day. Optional.
Review and submit
Tap Submit for Review. TrueGrade shows you a summary of the timesheet — project, date, times, break, total hours, cost code, and notes. Check it, go back to fix anything, or tap Confirm & Submit.
Your total hours always come from the times and break you enter — there is no field to type a total by hand. If the total looks wrong, adjust your clock-in, clock-out, or break and it recalculates.
Drafts and Editing
You can Save Draft and come back later. A draft is editable for as long as it stays a draft. Once you submit a timesheet for review it is locked — if something needs to change after that, ask your supervisor or project manager.
What Happens After You Submit
A submitted timesheet goes to your project’s reviewers (your supervisor, project manager, or an admin) for approval. Once approved, its hours are recorded against the project and cost code for labor and cost tracking.
Enter time daily while it’s fresh. A quick clock-in / clock-out at the end of each day is far more accurate than trying to reconstruct a whole week from memory.
Cost Codes
The Cost Code tells the office which part of the budget your hours belong to. If you’re not sure which code to use, ask your supervisor — using the right code keeps job costs accurate and saves everyone corrections later.