Budget Reporting
Budget reporting gives you a real-time view of where each project stands financially. Reports are always live — they reflect the current state of estimates and actuals without requiring a manual refresh.
Budget vs. Actual Report
Navigate to Cost Intelligence → Budget Report for the primary financial view. The report shows:
| Column | Description |
|---|---|
| Cost Code | Code and description |
| Budget | Original estimate for this code |
| Adjustments | Approved change orders |
| Revised Budget | Budget + Adjustments |
| Committed | Open POs not yet invoiced |
| Actuals | Invoiced and paid costs |
| Total Exposure | Committed + Actuals |
| Remaining | Revised Budget − Total Exposure |
| Variance % | (Total Exposure − Revised Budget) / Revised Budget |
Rows are color-coded: green when exposure is under budget, yellow when within 10% of budget, red when over budget.
Drill-Down
Click any cost code row to drill down into the individual actuals making up that code’s total. From the drill-down view you can open the attached invoice PDF, navigate to the originating PO, or edit the actual (if not locked).
Cost-to-Complete Projection
TrueGrade calculates a projected cost to complete for each cost code using the cost performance index (CPI):
- CPI = Budget Earned / Actuals To Date
- Projected Total = Budget / CPI
- Projected Overrun / Underrun = Projected Total − Revised Budget
The cost-to-complete projection is most meaningful when actual costs represent a substantial portion of the total budget (typically 25%+). Early in a project the projection can swing significantly.
Export
Export the budget report as:
- PDF — formatted for project-owner presentations or lender reporting
- CSV — raw data for Excel analysis
- QuickBooks IIF — for import into QuickBooks (see QuickBooks Export)
Alert Configuration
Configure budget alerts in Administration → Organization Settings → Notification Preferences → Budget Alerts. Set a variance threshold percentage — when any cost code’s exposure exceeds this percentage over its revised budget, an email alert is sent to Admin, Senior Estimator, Project Manager, and Accounting users on that project.