Daily Reports
Daily reports create a timestamped, factual record of site conditions and activities. They are the primary tool for documenting weather delays, tracking manpower levels, and recording deliveries — all of which are critical for schedule claims and contract disputes.
Report Structure
Each daily report captures:
Date and Site Conditions
- Report date (defaults to today)
- Project and site address
- Superintendent submitting the report
- Weather: temperature (high/low), precipitation, wind conditions
- Site conditions: dry, muddy, frozen, wet, etc.
Manpower
List the crew on site by trade and headcount:
| Trade | Foreman | Workers | Total |
|---|---|---|---|
| Carpentry | 1 | 4 | 5 |
| Insulation | 0 | 2 | 2 |
Work Performed
Free-text narrative of work performed during the day. For passive house projects, superintendents typically note:
- Air barrier work completed (area, location)
- Insulation installed (R-value, location)
- Window/door installations
- Special inspections completed
Deliveries
Record material and equipment deliveries:
- Vendor name
- Items delivered
- Quantity
- Delivery condition (any damage noted)
- Delivery ticket number
Visitors
Log inspectors, raters, project-owner representatives, and other site visitors:
- Name and organization
- Purpose of visit
- Observations or instructions given
Delays and Issues
Note any delays:
- Weather hold
- Material delivery delay
- RFI pending
- Subcontractor no-show
Photos
Attach up to 20 photos per report. Photos are stored in your configured storage bucket. Each photo can have a caption.
Submitting a Report
From Field Reporting → Daily Reports → New Report, fill in the sections above. All fields except date, weather, and work narrative are optional — submit what’s relevant for the day.
Set a daily reminder in the app to prompt field staff to submit reports by end of day. Late reports (submitted more than 24 hours after the report date) are flagged with a timestamp showing when they were actually submitted.
Report Digest
Admins receive an optional daily email digest summarizing all reports from the previous day across active projects. Configure digest delivery in Administration → Organization Settings → Notification Preferences → Daily Report Digest.
Editing Reports
A submitted report can be edited by the submitter within 24 hours. After 24 hours, only Admin or Platform Admin users can edit. All edits are logged with the editor’s name and timestamp.