Daily reports create a timestamped, factual record of site conditions and activities. They are the primary tool for documenting weather delays, tracking manpower levels, and recording deliveries — all of which are critical for schedule claims and contract disputes.
Each daily report captures:
List the crew on site by trade and headcount:
| Trade | Foreman | Workers | Total |
|---|---|---|---|
| Carpentry | 1 | 4 | 5 |
| Insulation | 0 | 2 | 2 |
Free-text narrative of work performed during the day. For passive house projects, superintendents typically note:
Record material and equipment deliveries:
Log inspectors, raters, owner representatives, and other site visitors:
Note any delays:
Attach up to 20 photos per report. Photos are stored in your configured storage bucket. Each photo can have a caption.
From Field Reporting → Daily Reports → New Report, fill in the sections above. All fields except date, weather, and work narrative are optional — submit what’s relevant for the day.
Set a daily reminder in the app to prompt field staff to submit reports by end of day. Late reports (submitted more than 24 hours after the report date) are flagged with a timestamp showing when they were actually submitted.
Owners and admins receive an optional daily email digest summarizing all reports from the previous day across active projects. Configure digest delivery in Administration → Organization Settings → Notification Preferences → Daily Report Digest.
A submitted report can be edited by the submitter within 24 hours. After 24 hours, only Admin and Owner roles can edit. All edits are logged with the editor’s name and timestamp.