Crew Management
TrueGrade keeps crew tracking simple: there is no separate roster to build and maintain before you can log work. Crew members are recorded directly on the entries where they matter — daily reports today, and more surfaces over time.
How Crew Names Work
Wherever you record who was on site — for example the Crew Activity section of a daily report — the name field works the same way:
- Selectable where practical. People already on your team (users invited to your organization) appear as suggestions as you type. Pick the match to keep spelling consistent.
- Free-text fallback. Anyone not in the system — a subcontractor’s crew, a day laborer, a visitor — can simply be typed in by hand. You’re never blocked because someone isn’t set up yet.
This means you can record a full crew from the job site immediately, without an office step first. Names of your own team members stay consistent through the suggestions; everyone else is captured as free text.
Getting Your Team Into the Suggestions
For a name to appear as a suggestion, that person needs to be a user in your organization. An admin adds team members from Admin → Users — see User Management and Roles & Permissions.
Once someone is a user, their name is offered automatically the next time you type it into a crew field. Subcontractor crews and other non-users don’t need accounts — type their names as needed.
Crew Status
Supervisors, project managers, and admins can see crew status for their projects under Field → Crew Status. This is a read-only view of field activity — field users record their own crew and hours on their entries, and those roll up here for the office.
Enter each worker’s trade and hours on the daily report as you go. That’s what turns a list of names into useful labor and cost information for the office.